A Stress-Free Method To Prioritizing Duties And Ending Busyness

Successful the sport of life shouldn’t be at all times straightforward.

For those who’re like the vast majority of individuals, you’re in all probability used to fighting studying new issues and getting on prime of your on a regular basis duties and calls for.

As an illustration, do you repeatedly discover it onerous to maintain on monitor together with your work duties and initiatives?

And the way about in your private life? Are you managing to maintain up-to-date together with your funds resembling your tax returns?

Luckily, should you at present really feel busy on a regular basis and wrestle to search out sufficient time to do the belongings you want and need to do — I’ve an answer for you.

It’s all to do with the way you prioritize your duties.

Get this improper, and also you’ll at all times be a sufferer of busyness; get this proper, and also you’ll turn out to be a grasp of productiveness and obtain your objectives and desires.

So are you prepared to search out your manner out of busyness?

If sure, then learn on…

Prioritizing Duties With the Superstructure Technique

Let me guess, you’re in all probability questioning what precisely is the Superstructure Technique?

Properly, it’s a good query, as this technique shouldn’t be one thing that’s sometimes taught at school or faculty. (Though, I believe it positively ought to be.)

Put merely, the Superstructure Technique is a manner of quantifying the worth of every of your duties — enabling you to shortly and simply put them into an order of significance.

I’ve been utilizing the Superstructure Technique for a few years, and it’s confirmed to be extremely efficient and useful in each my work and private life. For instance, as an entrepreneur with a spouse and two children, it’s important that I handle my time to make sure that all the things work associated will get performed, in order that I’ve ample free time to take pleasure in with my household.

I bear in mind once I launched Lifehack again in 2005. I created the web site to share productiveness hacks to make life simpler. To be trustworthy, at first, I used to be a bit of greatly surprised by the unbelievable success of the location. In only a few years from its inception, it grew into some of the learn productiveness, well being and way of life web sites on this planet — with over 12 million month-to-month readers. I’m certain you possibly can think about the quantity of challenges I personally skilled because the Founder and CEO of such a fast-growing firm.

Nevertheless, the place there’s a problem, there’s an answer!

On this specific case, to assist me handle my overflowing workload, I created the Superstructure Technique. Not solely did this assist me get on prime of my duties, however it additionally helped me to scale back my stress and put my work-life steadiness again so as. And as you’ll see, it may well do the identical for you.

However earlier than we dive into that, I need you to first seize the free information 4-Step Information To Create Extra Time Out of a Busy Schedule so I can stroll you thru the Superstructure Technique in particulars.

Downloaded the free information and prepared?

Right here’s find out how to grasp your time and achieve what you need…

The very first thing to know is that each job comprises three elements:

  • Intention: Why you’re doing it
  • Worth: What advantages this job brings you
  • Price: What it’s important to quit or make investments to attain the worth (in sources, time spent, and so forth.)

To have the ability to determine the proper duties to concentrate on — and to spend the correct amount of time doing them — you’ll have to know find out how to consider them.

That’s the place the Superstructure Technique is available in.

This holistic technique helps you place your duties and actions in perspective. As an illustration, should you had been writing a guide, you might use the strategy to plan, write, edit, publish and promote your guide. To do that efficiently, you would want to know which actions to take at every step of the way in which — beginning out of your preliminary concept and ending together with your guide reaching #1 on the Amazon charts!

I’m completely satisfied to say that the Superstructure Technique is simple to know and implement. You simply have to observe 4 easy steps:

Step 1: Begin with a Clear Intention

Contemplate all of the duties you will have readily available and suppose for a second about why you want to do these.

For every job ask your self:

  • What profit am I getting out of this job?
  • Will this motion assist me make progress in the direction of my purpose or my firm’s purpose this week?

To provide you an instance of how to do that, take into account a job resembling checking your work emails.

It is a job that can enable you to hold up-to-date with what’s going on at your organization, in addition to permitting you to see and motion requests and duties allotted to you. It’s a job that when managed accurately will profit each you and your organization.

Step 2: Resolve the Job’s Worth

The following step is to kind your checklist of duties into considered one of three classes. The place you select to place them will probably be based mostly on what your purpose is.

  • Necessities: Completely vital to attain the target. With out it, the end result is meaningless.
  • Ought to haves: Vital however not vital. Nevertheless, leaving it out might reduce the influence of the ultimate end result.
  • Good to haves: Having it’s good, however not together with it received’t have any unfavorable influence in your goal.

Let me convey this to life with an instance that you would be able to relate to.

You must current to your organization’s administrators on the work your staff has performed within the final quarter.

  • Necessities: Create a PowerPoint presentation detailing the important thing duties and initiatives that your staff has achieved over the last quarter. Plus discover time to apply talking by means of your presentation together with your slides.
  • Ought to have: Suggestions out of your staff highlighting vital milestones and accomplishments from the final quarter. You would possibly solicit this suggestions with an e mail, however ask for extra detailed enter through one-to-one conferences.
  • Good to have: Time to consider the way you need to current to your administrators and the emphasis you need to convey. You may additionally need to spend a while chatting to colleagues to get their enter into your presentation.

The following step is to quantify every of those duties into one thing you rank utilizing numbers.

You are able to do this by assigning a quantity worth to every of your duties. The upper the quantity, the extra vital/pressing/precious it’s.

To make this simpler to visualise, we don’t use a linear scale like 1 to 10, as an alternative, we use a set of Fibonacci Numbers (1, 2, 3, 5, 8, 13, 21, and so forth,) that naturally create a bigger interval between numbers.

So, utilizing the instance from above, you might select to order the duties as follows:


  • Create a presentation utilizing PowerPoint (Worth 13).
  • Spend time practising your presentation (Worth 8).

Ought to have

  • Ship an e mail to your staff asking for suggestions on vital duties, initiatives and accomplishments over the last quarter (Worth 5).
  • Meet one-to-one with staff members should you want extra element on any of their suggestions (Worth 3).

Good to have

  • Time to consider the way you need to current your staff’s work to your administrators (Worth 2).
  • Time to satisfy with colleagues to get their enter into the way you presentation will look and sound (Worth 1).

Step 3: Consider the Job’s Price and Prioritize

Having checked out every job’s precedence, the following step is to judge every job’s price — particularly their Time Price.

As I’m certain you possibly can think about, some duties are tough and require excessive focus or even perhaps exterior assist. The complexity or problem of a job is mirrored within the time required to finish it.

To calculate Time Prices, I counsel you make a tough estimate of how lengthy every job will take. This works greatest should you cut up the time into half-hour intervals.

0.5, 1, 1.5, 2, 2.5, 3

I don’t suggest you will have a job longer than 3 hours. That’s as a result of any time longer than that is indicative that your job might be too large and would profit by being damaged down into smaller, extra manageable chunks.

Now right here’s the place it will get fascinating…

As soon as you recognize the Worth and Time Prices of your duties you possibly can calculate a ultimate rating for every job — which can then allow you to prioritize your duties from highest to lowest.

How do you calculate the ultimate rating?

Merely divide the duty’s Worth by its Time Price.

You may see this in motion within the spreadsheet under:

Step 4: Schedule the Duties

By figuring out the precedence of your duties and the approximate time every of them will take to finish, you now have the keys to take constructive, productive motion.

And the excellent news is that it’s actually quite simple.

You simply have to schedule your duties on a weekly planner — selecting on which day and at what time do you have to sort out every job.

As soon as you start following this Superstructure Technique, you’ll shortly overcome any emotions of being overwhelmed. That’s since you’ll at all times have an organized weekly plan that means that you can grasp your time and obtain your objectives.

And there’s extra excellent news…

After some time of following the Superstructure Technique, you’ll discover that you simply begin to create a strong routine for some recurring job resembling having common conferences and replying to emails. And routines are a implausible manner of saving you time and vitality, as they enable you to automate your duties and hold you away from distractions.

For extra on the facility of routines, try our article: Your Routine is the Key to Reaching Your Targets

A New You

When you undertake the Superstructure Technique and start prioritizing duties in your every day life you’ll see BIG rewards.

These will embrace an enormous leap in your productiveness and work output. You’ll additionally really feel much less harassed and overwhelmed, which gives you time and vitality to be extra expressive and inventive.

Simply think about…

The brand new you might be getting extra performed whereas additionally having higher psychological and bodily well being, and extra spare time to do the belongings you love.

This isn’t some fantasy. That is the life I lead proper now. And it’s the life you possibly can lead too should you put the Superstructure Technique into motion.

For those who nonetheless haven’t obtained the free information in regards to the Superstructure Technique, I urge you to obtain and full our free information: 4-Step Information To Create Extra Time Out of a Busy Schedule

The one factor you’ll lose by making use of the methods is your busyness!

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